Regional Administrator — Queens, NY

Description:

​The Young Life Queens regional administrator will work 15-20 hours/week in a critical role for the success of the Queens Region vision. The vision is to create vibrant Young Life ministry in all 14 community districts of Queens by 2026. Assisting the regional director, this person will provide administrative support to the regional office, acting as a liaison between the regional director and all area offices in communicating mission policies and procedures for execution of the vision.

Responsibilities:

  • ​​​Written and Verbal Communication 
    • Answer correspondence, do filing and send mailings. 
    • Answer phones. 
    • Respond to voicemail, email and phone calls in a timely and professional manner. 
    • Communicate new mission policies and procedures to regional staff in a timely and professional manner. 
    • Analyze and interpret policies and guidelines set up by the regional director and the administrative offices of the Service Center and resolve problems and questions in the absence of the regional director. 
    • Interaction with all area and regional staff, volunteers, area and regional committees and regional management teams.

  • ​​Administration 
    • ​Process and track donations. 
    • Maintain donor and leader databases, ensuring area leader forms, driver questionnaires and background checks are up-to-date. 
    • Manage monthly expenses and budgets, including regional bank account records/ purchase card expenses, FDT, regional and staff expense reports. 
    • Provide personnel support for the regional team, including Human Resources and personnel action requests. 
    • Coordinate regional fundraising events and other regional events.
    • Provide annual camping administration. 
    • Assist regional director with the workload. 
    • Maintain, organize and facilitate monthly deadlines, including camp and work crew allocation, annual budgets and compensation. 
    • Provide staff care, including birthdays, monthly reports and assignment care packages. 
    • Verify regional statistics electronically via the Growth Planning Software (GPS) system. 
    • Facilitate paperwork to open and close area ministries across the region. 
    • Manage and execute area transfers. 
    • Manage the Mission Security application for staff within the region. 
    • Serve as a liaison between the team and Service Center, explaining policy and forms, etc. 
    • MSite update.

  • Event Planning Plan
    • Coordinate and facilitate regional events including: 
      • Regional staff training days.
      • Committee chair days.
      • Regional meetings.
      • Regional camps.
      • Leadership weekends.

  • Training 
    • Provide administrative training to all staff and volunteers within the region, with various Young Life processes, programs and applications.

  • Other 
    • Contact and public relations work. 
    • Assist with additional work from the area and regional staff.

Qualifications:

  • ​Three to five years administrator experience with proven knowledge of Young Life culture and policies. 
  • Knowledgeable in office management and supervisory techniques; able to plan the work of others. 
  • Excellent organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. 
  • Strong written and verbal communication skills. 
  • Ability to type 50 wpm with few errors. 
  • Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, PowerPoint, Pages, Numbers, Key Note and Google Suite). 
  • Ability to maintain confidentiality. 
  • Basic accounting skills. 
  • Ability to establish productive working relationships with Young Life field staff and offer excellence in customer service to Young Life staff and the public. 
  • Proven relational skills with both kids and adults. 
  • Bachelor's degree preferred with at least three years as an administrative assistant with a large company or large church/ministry involving office management, public contact and research and writing experience.

Notes:

​New York City is a global city. Queens, one of the five boroughs is the most diverse urban center in the world. The mission of Young Life in Queens is to introduce adolescents to Jesus Christ and help them grow in their faith. We envision using creativity, innovation and entrepreneurship to reach the 476,000 youth who call Queens their home.

How To Apply:

​All interested individuals can fill out an application and email it along with a cover letter, resume, and references to: ray.villegas@nyc.younglife.org and ppaige.ylnyc@gmail.com.
​​