Area Office Administrator — Humble, TX

Description:

Searching for an area administrator in Northeast Houston. This role is part-time. With almost 30 years of Young Life in the area, it boasts a rich Young Life history and is still growing. Northeast Houston Young Life stretches across a diverse demographic of schools and neighborhoods in Humble and Kingwood.

The ideal candidate will have administrative experience, be emotionally/spiritually healthy, involved in a local church, and possesses a self-identified calling to serve in ministry using giftedness and passion for administration.

Responsibilities:

Written and Verbal Communication

  • Answer correspondence, do filing and prepare mailings.
  • Answer phones.
  • Respond to voicemail, email and phone calls in a timely and professional manner.
  • Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff.
  • Create club/event postcards, flyers and/or maps.
  • Send prayer emails and monthly updates.
  • Send personal support mailings.
  • Create and maintain area website.
  • Create and maintain area events and camp registration websites.
  • Send thank-you letters to donors.
  • Interact with area director, area committee, area staff associates, volunteer team leaders and leaders with the area.

Administration

  • Process and track donations.
  • Maintain donor and leader databases, ensuring that leader forms, driver questionnaires, and criminal background checks are up-to-date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, area, and staff expense reports.
  • Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate the financial monthly status and update cash flow each month.
  • Maintain Contact databases including the following:  
    • Update area donor database on a regular basis.
    • Update the parent database.
    • Maintain the newsletter recipient list.
    • Create and maintain the banquet invitation list.
    • Update email distribution lists: club kids, Campaigners, committee, leaders and prayer partners.

  • Human Resource for Regional Administrators
    • Track and report vacation, sick and personal days for eligible area staff.
    • Submit timesheets for hourly staff.
    • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to the region for approval.

Event Administration

  • Participate in area meetings when directed/asked, including:
    • Area staff meetings.
    • Area leadership meetings.
    • Area committee meetings.

  • Camp
    • Track participation, payments, health forms and how much each kid has earned in fundraisers.
    • Send letters to parents about camp sign-ups, itineraries and health forms.
    • Responsible for fundraiser marketing.
    • Construct and distribute camp brochures.
    • Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms, and 10-day call-ins.

  • Banquet/Family Barbecue/Camp Fundraisers
    • ​Create invitations, programs, cards, etc.
    • Track guest list, table sponsors, RSVP list and donations.
    • Coordinate with volunteers about their invitation lists.
    • Mail invitations.
    • Send thank-you notes.
    • Track sponsors.

Qualifications:

  • Previous administrative assistant experience preferred.
  • Ability to type 55 to 60 words per minute with few errors.
  • Proficiency in MacBook applications or Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint).
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
  • Good grammar skills and strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Detail-oriented, multi-tasking ability.
  • Proven relational skills with both kids and adults.
  • Initiative with developing processes/systems around events – data organization and maintenance.
  • Great customer service skills.
  • Creative with story-telling and marketing creativity.

How To Apply:

Please complete the Young Life Field Administration Application below. For more information, please email nehoustonyl@gmail.com.