Area Office Administrator — Corpus Christi, TX

Description:

​Corpus Christi is home to a storied Young Life ministry. For more than 50 years, faithful volunteers, staff and committee have engaged the teenagers of this town with the love of Jesus Christ. The position available is for an area office administrator. The administrator will work 15-20 hours per week in a critical role. This person will work with the area director and local support team with specific projects relating to: area communications, area events, donor relations, data management, and to assist with the details surrounding day-to-day projects.

Responsibilities:

​Written and Verbal Communication 
  • Answer correspondence, do filing and prepare mailings. 
  • Respond to voicemail, email and phone calls in a timely and professional manner. 
  • Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff. 
  • Send prayer emails and monthly updates. 
  • Send personal support mailings. 
  • Send thank-you letters to donors. 
  • Interact with the area director, area committee, volunteer team leaders and leaders with the area. 
Administration 
  • Process and track donations. 
  • Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date. 
  • Maintain contact databases including the following: 
    • Update the area donor database on a regular basis. 
    • Enter club card data into the kid database. 
    • Update the parent database. 
    • Maintain newsletter recipient list. 
    • Create and maintain the banquet invitation list. 
    • Update contact in area spreadsheets. 
    • ​Update email distribution lists: club kids, Campaigners, committee, leaders and prayer partners.

  • Human resource for regional administrators. 
  • Track and report vacation, sick and personal days for eligible area staff. 
  • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to the region for approval.
Event Administration 
  • Camp
    • Track participation, payments, health forms and how much each kid has earned in fundraisers.
    • Send letters to parents about camp sign-ups, itineraries and health forms.
    • Help distribute camp brochures.
    • Communicate with the camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

  • Annual Banquet and Annual Fishing Tournament
    • ​Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
    • Track guest list, table sponsors, RSVP list and donations received from the banquet.
    • Coordinate with table hosts about their invitation lists.
    • Mail invitations.
    • Send thank you notes to banquet donors.
    • Track table sponsors.
    • Track sponsors, teams etc.
    • Sponsor and donor relations.
    • Registration management.

Qualifications:

Education
  • ​High school education or its equivalent. 
  • Associate's degree preferred. 
  • Ongoing education encouraged.
Experience Required for the Job 
  • Previous administrative assistant experience preferred. 
  • Ability to type 55 to 60 words per minute with few errors. 
  • Proficiency in Microsoft Office Suite (includes Word, Excel, Outlook and PowerPoint). 
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions. 
  • Good grammar skills and strong written and verbal communication skills. 
  • Ability to maintain confidentiality. 
  • Basic accounting skills. 
  • Detail oriented multi-tasking ability. 
  • Proven relational skills with both kids and adults. 
  • Initiative with developing processes/systems around events — data organization and maintenance. 
  • Great customer service skills.

How To Apply:

​​