Area Office Administrator — Bainbridge Island/North Kitsap, WA

Description:

​The Bainbridge Island/North Kitsap Young Life area administrator will work 10-15 hours/week in a critical role for the success of the area. This person will work with the area director and local support team with specific projects relating to: area communications, area events, donor relations, data management, and to assist with details surrounding day-to-day projects.

Responsibilities:

​Essential Duties
  • Written and Verbal Communication 
    • Answer correspondence, do filing and prepare mailings.
    • Respond to voicemail, email and phone calls in a timely and professional manner. 
    • Gather articles, pictures, layout, production, mail, etc. for the newsletter from area staff.
    • Send prayer emails and monthly updates.
    • Send personal support mailings.
    • Send thank-you letters to donors.
    • Interact with the area director, area committee, volunteer team leaders and leaders with the area.

  • Administration 
    • Process and track donations.
    • Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
    • Maintain contact databases including the following: 
      • Update the area donor database on a regular basis. 
      • Enter club card data into the kid database.
      • Update the parent database.
      • Maintain newsletter recipient list.
      • Create and maintain the banquet invitation list.
      • Update contact in area spreadsheets.
      • Update email distribution lists: club kids, Campaigners, committee, leaders and prayer partners.

    • Human resource for regional administrators.
    • Track and report vacation, sick and personal days for eligible area staff. 
    • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to the region for approval.

  • Event Administration 
    • Camp 
      • Track participation, payments, health forms and how much each kid has earned in fundraisers. 
      • Send letters to parents about camp sign-ups, itineraries and health forms. 
      • Help distribute camp brochures. 
      • Communicate with the camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

    • Banquet/Golf Marathon/Auction 
      • Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
      • Track guest list, table sponsors, RSVP list and donations received from the banquet.
      • Coordinate with table hosts about their invitation lists.
      • Mail invitations.
      • Send thank you notes to banquet donors.
      • Track table sponsors.

Qualifications:

  • High school education or its equivalent.
  • Associates degree preferred.
  • Ongoing education encouraged.

Notes:

​Experience Required for the Job
  • Previous administrative assistant experience preferred.
  • Ability to type 55 to 60 words per minute with few errors. 
  • Proficiency in Microsoft Office Suite (includes Word, Excel, Outlook and PowerPoint).
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
  • Good grammar skills and strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Detail oriented multi-tasking ability.
  • Proven relational skills with both kids and adults.
  • Initiative with developing processes/systems around events — data organization and maintenance.
  • Great customer service skills.

How To Apply:

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