Area Administrator — Queens Village, NY

Description:

​Young Life Queens Village is a new Young Life area with a full-time Area Director. The area growth plan is to develop a thriving WyldLife (middle school) while maintaining its core Young Life (high school) ministry in the next three years. The area is blessed with a growing committee, and is searching for a part-time administrator to take us to the next level. This person will work in concert with the Area Director to create the most effective model for administration. This is an amazing opportunity to grow with a developing Young Life area!

Responsibilities:

Communication

  • Manage all office communications including inbound calls, emails and mailings.
  • Create and manage the delivery of area newsletters on a regular basis.
  • Act as an area point-person for donor, leader, parent and community member questions.

Administration

  • Process and track donations and build and maintain donor databases.
  • Collaborate with the area director on donor care strategy and subsequently execute discussed initiatives.
  • Build and maintain leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage day-to-day finances for the area including paying monthly expenses, area and staff expense reports, etc.
  • Able to maintain flexibility within assigned tasks and problem solve.
  • Lead other administrative tasks as needed.
  • Monitor area expense reports in Concur.

Events

  • Lead annual summer camping process including registration, camp communication, transportation details, and other logistics like camp send-off and student fundraising.
  • Lead fundraising event registration process and work with the chair to coordinate execution of the event.
  • Design and coordinate other area events as needed leadership trainings, committee meetings, etc.

Qualifications:

  • ​Previous administrative assistant experience preferred.
  • Prior experience with all or most of: Google Docs, Concur, Apple OS, Doodle Polls, Web Page Editing, Email Marketing Platforms, and Salesforce.
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks.
  • Ability to manage multiple projects with competing deadlines, while maintaining a high level of quality.
  • Strong writing and editing skills for newsletters, digital and print communication, and written relational engagement with our community.
  • Ability to type 50+ words/minute.
  • Phone etiquette with leaders, donors, staff and volunteers.
  • Willingness to learn and be trained by the area director and regional administrator.
  • Ability to maintain confidentiality.
  • Proven relational skills with both kids and adults.

How To Apply:

​Please complete the Young Life Field Ministry Application below and attach your resume and cover letter as one document.