Area Administrator — Jamaica (Queens), NY

Description:

​Jamaica (Queens) is a vibrant middle-class neighborhood that is home to nearly 60,000 middle and high school students. Through the vehicle of Young Life, we’ve been able to walk alongside thousands of high school students over the past seven years. This year, we are looking to expand our reach from exclusively serving high school and college students, to middle school students and teen moms as well. In order to healthily get there, we are in need of administrative support. The right candidate will give us the freedom to focus in the field by maintaining the weekly/monthly administrative needs of our team. Young Life in Jamaica, Queens has a big vision to collaborate with its community and grow the kingdom through meaningful partnerships, discipleship and fund development.

Responsibilities:

​Communication

  • Manage all office communications including inbound calls, emails and mailings.
  • Create and manage the delivery of area newsletters on a regular basis.
  • Act as an area point-person for donor, leader, parent and community member questions.

Administration

  • Process and track donations and build and maintain donor databases.
  • Collaborate with the area director on donor care strategy and subsequently execute discussed initiatives.
  • Build and maintain leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage day-to-day finances for the area including paying monthly expenses, area and staff expense reports, etc.
  • Able to maintain flexibility within assigned tasks and problem solve.
  • Lead other administrative tasks as needed.
  • Monitor area expense reports in Concur.

Events

  • Lead annual summer camping process including registration, camp communication, transportation details, and other logistics like camp send-off and student fundraising.
  • Lead fundraising event registration process and work with the chair to coordinate execution of the event.
  • Design and coordinate other area events as needed leadership trainings, committee meetings, etc.

Qualifications:

  • ​Previous administrative assistant experience preferred.
  • Prior experience with all or most of: Google Docs, Concur, Apple OS, Doodle Polls, Web Page Editing, Email Marketing Platforms, and Salesforce.
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks.
  • Ability to manage multiple projects with competing deadlines, while maintaining a high level of quality.
  • Strong writing and editing skills for newsletters, digital and print communication, and written relational engagement with our community.
  • Ability to type 50+ words/minute.
  • Phone etiquette with leaders, donors, staff and volunteers.
  • Willingness to learn and be trained by the area director and regional administrator.
  • Ability to maintain confidentiality.
  • Proven relational skills with both kids and adults.

How To Apply:

​Please complete the Young Life Field Administration Application below and attach your resume and cover letter as one document.