Area Administrator (Part-Time) — Dallas, TX

Description:

​Searching for an area administrator TX01 is the oldest area in Young Life and boasts a rich Young Life history and still growing area. North Dallas Young Life stretches across a widely diverse demographic of schools and neighborhoods in Dallas Proper. Situated within the 635 Dallas loop TX01 serving 10 schools both public and private with enrollments amassing 15,000. The ideal candidate will have at least one to three years of administrative experience, high EQ/CQ, emotionally/spiritually healthy, involved in a local church with small group accountability, and possesses a self-identified calling to serve in ministry using a giftedness and passion for administration.

Responsibilities:

Written and Verbal Communication

  • Answer correspondence, do filing and prepare mailings.
  • Respond to voicemail, e-mail, phone calls, and website inquiries in a timely and professional manner.
  • Maintain area website.
  • Interact with area staff, area directors, area committee, volunteer team leaders are leaders with area.
  • Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
  • Send prayer e-mails and monthly updates.
  • Send thank-you and support letters to donors.

Administration (YL Connect)

  • Process and track donations.
  • Maintain donor and leader databases; ensure that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
  • Event Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update PPL each month.
  • Tracking follow up donations from events.
  • Maintain contact databases including the following:
    • Update area donor database on a regular basis.
    • Enter club card data into kid database.
    • Update parent database.
    • Maintain newsletter recipient list.
    • Create and maintain banquet invitation list.
    • Update contact in Palm/Outlook.
    • Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

Event Administration

Coordinate Area Staff Calendar

  • Create and Maintain area wide events and keep calendar up-to-date
  • Coordinate and Manage invitations though area calendar
  • Area Staff Meetings & Retreats, leadership meetings & retreats, committee meetings, camp deadlines, staff assignments, area events, and camp

Camp​

  • Track participation, payments, health forms and how much each kid has earned in fundraisers.
  • Responsible for fundraiser marketing; flyers, evite, web-based, social media.
  • Communicate with camp regarding camp contracts, R1 requests, R2 deposits, A-forms, adult guests, housing request forms and 10-day call-ins.

Fall Fundraiser/Clay Shoot/Tea

  • Create invitations, sponsor packets, table host packet, program and donor cards.
  • Coordinate with table hosts about their invitation lists.
  • Mail and Track Invitations.
  • Track guest list, table sponsors, RSVP list and donations received.
  • Event Follow Up: newsletter, thank you notes to sponsors and hosts, and create and orchestrate mail out

Training

  • Provide training assistance and material alongside area director and associate area director
  • Become trained in PDD and Cash Flow

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.


Qualifications:

​Education

  • Bachelor's degree preferred with at least one to three years as an administrative assistant with a large company or large church/ministry involving office management, public relations and writing experience.
  • Ongoing education encouraged.
  • Previous administrative assistant experience preferred.

Experience Required for the Job

  • One to three years administrator experience with proven knowledge of Young Life culture and policies.
  • Excellent organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
  • Strong written and verbal communication skills.
  • Demonstrated proficiency in Google and Microsoft Office Suite (which includes Word, Excel, PowerPoint and Drive, Sheets, and forms).
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Ability to establish effective working relationships with Young Life field staff
  • Ability to offer excellence in service to Young Life staff, leaders, committee, donors, parents and the public.
  • Proven relational skills with both kids and adults.
  • Great customer service skills.
  • Initiative with developing processes/systems around events
  • Data organization and maintenance.

How To Apply:

​Contact Area Director Austin Cantwell at austincantwell.yl@gmail.com