Area Administrator — Crown Heights (Brooklyn), NY

Description:

​Crown Heights is a vibrant neighborhood that is found in the heart of central Brooklyn. It is rich in culture and history, which has formed this community into what it is today. Young Life Crown Heights was established in October 2016. Since then Young Life has been committed and passionate about reaching diverse teens from all over Crown Heights with the message of Jesus. In order to continue to build this important work in the neighborhood, we are seeking a crucial and vital member to add to our team. Crown Heights is looking for an administrative assistant to help us to both strengthen and sustain the work that has begun in our area. This individual should feel connected and called to help build the work of Young Life in Crown Heights. We are looking for a master multi-tasker, with excellent communication skills, and a team player. The ideal candidate will have a minimum of 1-2 years of administrative experience.

Responsibilities:

​Communication

  • Manage all office communications including inbound calls, emails and mailings.
  • Create and manage the delivery of area newsletters on a regular basis.
  • Act as an area point-person for donor, leader, parent and community member questions.

Administration

  • Process and track donations and build and maintain donor databases.
  • Collaborate with the area director on donor care strategy and subsequently execute discussed initiatives.
  • Build and maintain leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage day-to-day finances for the area including paying monthly expenses, area and staff expense reports, etc.
  • Able to maintain flexibility within assigned tasks and problem solve. Lead other administrative tasks as needed.
  • Monitor area expense reports in Concur.

Events

  • Lead annual summer camping process including registration, camp communication, transportation details, and other logistics like camp send-off and student fundraising.
  • Lead fundraising event registration process and work with the chair to coordinate execution of the event.
  • Design and coordinate other area events as needed leadership trainings, committee meetings, etc.

Qualifications:

  • ​Previous administrative assistant experience preferred.
  • Prior experience with all or most of: Google Docs, Concur, Apple OS, Doodle Polls, Web Page Editing, Email Marketing Platforms, and Salesforce.
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks.
  • Ability to manage multiple projects with competing deadlines, while maintaining a high level of quality.
  • Strong writing and editing skills for newsletters, digital and print communication, and written relational engagement with our community.
  • Ability to type 50+ words/minute.
  • Phone etiquette with leaders, donors, staff and volunteers.
  • Willingness to learn and be trained by the area director and regional administrator.
  • Ability to maintain confidentiality.
  • Proven relational skills with both kids and adults.

How To Apply:

​Please complete the Young Life Field Administration Application below and attach your resume and cover letter as one document.