Area Administrator — Astoria (Queens), NY

Description:

​Young Life Astoria, Queens, is the most ethnically mixed community in New York City and possibly in the world with more than 118 nationalities. It is greatly composed of a significant immigrant population. Approximately 191.1K will call Astoria home, and an estimated 14.9% of those residents are under the age of 18.
 
The area growth plan is to continue laying down the foundation for a holistic and sustainable year of ministry to come! For this reason, we have the opportunity to invite a part-time administrator to work in concert with the area director to create a useful model of administration. This is a fantastic opportunity to grow with a new Young Life area and dive into a world of culture, creativity and innovation.

Responsibilities:

Communication

  • Manage all office communications including inbound calls, emails and mailings.
  • Create and manage the delivery of area newsletters on a regular basis.
  • Act as an area point-person for donor, leader, parent and community member questions.

Administration

  • Process and track donations and build and maintain donor databases.
  • Collaborate with the area director on donor care strategy and subsequently execute discussed initiatives.
  • Build and maintain leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage day-to-day finances for the area including paying monthly expenses, area and staff expense reports, etc.
  • Able to maintain flexibility within assigned tasks and problem solve. Lead other administrative tasks as needed.
  • Monitor area expense reports in Concur.

Events

  • Lead annual summer camping process including registration, camp communication, transportation details, and other logistics like camp send-off and student fundraising.
  • Lead fundraising event registration process and work with the chair to coordinate execution of the event.
  • Design and coordinate other area events as needed (e.g., leadership trainings, committee meetings, etc.).

Qualifications:

  • ​Previous administrative assistant experience preferred.
  • Prior experience with all or most of: Google Docs, Concur, Apple OS, Doodle Polls, Web Page Editing, Email Marketing Platforms, and Salesforce.
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks.
  • Ability to manage multiple projects with competing deadlines, while maintaining a high level of quality.
  • Strong writing and editing skills for newsletters, digital and print communication, and written relational engagement with our community.
  • Ability to type 50+ words/minute.
  • Phone etiquette with leaders, donors, staff and volunteers.
  • Willingness to learn and be trained by the area director and regional administrator.
  • Ability to maintain confidentiality.
  • Proven relational skills with both kids and adults.

How To Apply:

​Please complete the Young Life Field Administration Application below and attach your resume and cover letter as one document.