Administrative Assistant II — Colorado Springs, CO

Description:

This position will coordinate the Personal Donor Development program in the U.S. field; provide excellent administrative assistance to the director of Field Development and the Divisional Field Development directors; and represent the Field Development department in a hospitable, professional manner to the mission of Young Life.

Responsibilities:

​Personal Donor Development Duties

  • Administrate Personal Donor Development (PDD) program and support the Field Development PDD coaching coordinator in the following ways:
    • Enroll prospective staff in the program and pair them with PDD coaches.
    • Send introductory emails to the supervisor, coach and participant.
    • Track and report on deliverables.
      • This includes coordinating with PDD coaches, prospective staff associates and their supervisors to collect regular updates on the coaching process as well as tracking prospective staff associates to 100 percent of their fundraising goals.

  • Coordinate coach trainings by collecting coach questionnaires, setting up interviews, and scheduling coach trainings.
  • Initiate tuition transfers for each prospective staff associate to compensate coaches.
  • Initiate honorariums and PARs for coaches who choose that over a transfer.
  • Log all registrations and payments in very detailed Excel document which requires 100 percent accurate recordkeeping.
  • Coordinate with Accounting to ensure the proper use of contact IDs and Y accounts.
  • Manage PDD Google Drive folders for PDD coaches and prospective staff associates.
  • Train and field questions from regional administrators.
  • Maintain and update PDD materials/resources/website/FAQs as necessary.
  • Plan and administratively support multiple PDD Symposiums events each year.
    • Register prospective staff for the appropriate symposium.
    • Coordinate events including the following:
      • Book venues/catering.
      • Coordinate travel.
      • Assemble materials and resources.

  • Communicate the details of the symposium (cost, what to bring, how to register, etc.) with prospective staff associates, area directors, regional directors, administrators and divisional directors.

Content Steward/Communications Duties

  • Coordinate with Creative Services regarding Personal Case Statement requests.
  • Regularly update the Field Development Case Statement.
  • Assist the divisional director of Field Development over the Southern and Eastern Divisions with correspondence with staff and committee members.
  • Coordinate travel for divisional directors and the coaching coordinator of Field Development.
  • Send regular communication to donors for the Field Development coaching coordinator and divisional Field Development director.

Administrative Duties

  • Plan events and coordinate RCE trainings for staff and committee throughout the year in multiple locations (travel required).
  • Manage Field Development office projects.
  • Manage team agendas.
  • Administratively support the Field Development coaching coordinator.
  • RCE curriculum collaboration and document creation.
  • Collect all fundraising ideas that come to the Service Center and offer support.
  • Administratively support the divisional director of Field Development over the Southern, Eastern and Greater New York Divisions by sending emails, scheduling calls, and setting up meetings.
  • Maintain office files (electronic and paper) for immediate retrieval.
  • Maintain office supplies.
  • Provide general administrative assistance including answering phones, arranging conference calls, written and verbal correspondence, and complete internal financial transfers as requested by the director of Field Development.
  • Review, submit and approve P Card expenses for Field Development staff.

Fundraising Responsibilities

  • Raise personal support annually at a level determined by the director of Field Development.

Working Conditions

  • Office environment at the Service Center in Colorado Springs, Colo.
  • Travel for Field Development trainings (six to eight per year).

This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions.


Qualifications:

​​Education

  • Some college, business school or equivalent work experience preferred.

Experience Required for the Job

  • Must successfully work with minimal supervision.
  • Represent the Field Development office.
  • Demonstrate excellence in communication skills — both written and verbal.
  • Previous administrative assistant experience.
  • Excellent grammar, editing and proofreading skills.
  • Strong organizational skills.
  • Professional and pleasant phone presence.
  • Proven experience with confidentiality.
  • Demonstrate proficiency in Microsoft Office Suite, Excel and PowerPoint.
  • Strong organizational skills.
  • Self-motivated and detail oriented.
  • Strong interpersonal skills.
  • Previous event planning experience a plus.
  • Previous Young Life experience a plus.

Notes:

  • ​​​Medical, dental and vision coverage (at no cost to you).
  • Flexible paid time off.
  • 401(k) matching plan.
  • Health club benefit.
  • And more!

How To Apply:

​Apply here!